Privacy Policy

Last Updated: Nov 26th, 2025

Hello 50:50 World operates Panelista, a digital platform that helps speakers and event organizers connect through a purpose driven and transparent matching experience. We are a non profit association based in Switzerland and we take the protection of your personal data seriously. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use the Panelista website and the Panelista platform.

This policy applies to

• The Panelista website hosted on Webflow
• The Panelista platform hosted in Switzerland
• All interactions, accounts, and features offered by Panelista
• All communications related to Panelista

Responsible Entity

Hello 50:50 World
Responsible Contact Person: Lisa Stähli
c/o Impact Hub Zurich
Sihlquai 131
8005 Zurich
Switzerland
Email: hello@hello5050.world

Information We Collect

We collect the data you provide when you create an account or interact with the platform. This includes

• Name
• Email Address
• City
• Professional Information
• Biography and areas of expertise
• UN SDG topics
• Personal preferences and account settings
• Links and optional portfolio material
• Profile image and additional uploaded media
• Event requirements and event descriptions submitted by organizers

We also collect technical data such as website traffic, interaction patterns, and analytics information.

How We Use Personal Data

Panelista processes personal data for the following purposes

User Accounts

Panelista allows Speakers and Event Organizers to create accounts. We use the data you provide to manage and maintain your account and support platform functionality.

Speaker Profiles

Speakers can build profiles containing professional details, SDG topics, and optional media. These profiles are stored securely and shown privately only to approved Event Organizers with active accounts. Profiles are visible only when a Speaker chooses to share them.

Event Organizer Accounts

Organizers create accounts to find speakers, request recommendations, and manage their events. Data is used to facilitate communication and matching.

Event Information

When organizers create an event entry, we process

• Event title
• Event description
• Speaker needs
• SDG relevance

This information supports matching and improves the accuracy of recommendations.

AI Supported Matching

Panelista uses AI technology to support organizers by

• Suggesting speakers who fit the needs of an event
• Helping organizers gather publicly available event details from external sources

The AI processes only structured data provided by users. No decisions are binding and organizers remain fully in control of their choices. Match information is never shared between users.

Analytics and Website Insights

We use analytics tools to understand website traffic, performance, and user experience. This includes

• Google Analytics
• Microsoft Clarity

Communications

We use your email address to send important information about your account, platform updates, onboarding guidance, and event related communication.

Cookies and Tracking Technologies

Panelista uses cookies only for website traffic analysis and platform improvement. We do not use advertising cookies or cookies that track users for marketing purposes.
Under Swiss law, a cookie banner or consent mechanism is not required for cookies that are exclusively analytical and non intrusive. If this changes in the future, this Privacy Policy will be updated.

Data Storage and Location

• The Panelista website is hosted on Webflow servers primarily located in the United States
• The operational Panelista platform is fully hosted in Switzerland
• AI processing is handled exclusively in Switzerland through Apertus
• Analytics data processed by Google Analytics and Microsoft Clarity may be stored outside Switzerland according to their standard practices

We ensure that all data transfers follow applicable legal protections for international data processing.

Third Party Service Providers

• Webflow for website hosting
• Apertus for Swiss based AI processing
• Google Analytics for website analytics
• Microsoft Clarity for website behavior insights
• Mailchimp for email communication

We rely on trusted external services to support the operation of Panelista

Data Retention

We retain data only for as long as needed to provide our services or as required by law.

• User accounts remain active until the user requests deletion
• Deleted accounts are retained for ninety days for recovery and security reasons
• Event data is stored for two years to support recommendations and platform improvement
• Analytics data follows Google Analytics default retention of fourteen months
• AI system logs are retained for no longer than thirty days

Security

We retain data only for as long as needed to provide our services or as required by law.
We take appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or alteration. This includes encryption, secure hosting, access controls, and continuous monitoring.

Changes to This Policy

We may update this Privacy Policy to reflect changes in our services or legal requirements. The updated version will be posted on this page with a revised date.

Contact

For all questions or requests regarding data protection, please contact
hello@hello5050.world